Finding Text
Federal Program Information: Federal Work Study (ALN #84.033)
Criteria or Specific Requirement: Special Tests and Provisions – Disbursements to or on Behalf of Students – Federal Work Study - The University shall ensure that the student is paid at least once per month for wages earned.
Condition: Instances where the University did not retain adequate support for wages earned.
Cause: Lack of administrative oversight with respect to recordkeeping for timesheets.
Effect or Potential Effect: The University was not in compliance with disbursements to or on behalf of students for federal work study payments.
Questioned Costs: None above threshold
Context: For 2 of 25 payments selected for testing, the University was unable to locate the approved timesheets.
Identification as a Repeat Finding: There was no similar finding in the prior year.
Recommendation: We recommend the University retain the appropriate records for hours earned by work study students.
Views of Responsible Officials: For these 2 disbursements, the students did not report their time through the online payroll system but instead with physical timesheets. Due to the turnover and changing of positions of the payroll office, the timesheets were misfiled. The payroll department will scan and file all manual timesheets electronically in order to retain adequate records.