Finding Text
Assistance Listing title and number (federal award identification and year): Supportive Housing for Persons with Disabilities, Assistance Listing No. 14.181 (Project identification number 074-EH184 and IA05Q881007 and 1992)
Auditor non-compliance code: Z - Other
Finding resolution status:
Universe population size: 28 resident files
Sample size information: 3 resident files
Statistically valid sample: Yes
Name of Federal Agency: U.S. Department of Housing and Urban Development
Pass-through entity: N/A
Questioned costs: N/A
Statement of Condition 2023-001 (Assistance listing 14.181): During the year ended October 31, 2023, 1 of the move-out resident files selected for testing under the compliance supplement were missing necessary documents required by the PRAC and HUD Handbook 4350.3.
Criteria: in accordance with the Project Rental Assistance Contract (PRAC) and HUD Handbook 4350.3, the Property must retain EIV reports, resident provided documentation, third party verification, and related supporting documentation in the resident file for the term of the tenancy plus three years.
Effect: The Property is not in compliance with the terms of the PRAC or HUD Handbook 4350.3. Current, future, and potentially prior funding under the PRAC could be impacted as a result.
Cause: The prior property manager discarded the selected resident files before the end of the document retention period.
Recommendation: Management should ensure that all resident files are maintained at the site for each resident of the Property in accordance with the HUD Handbook 4350.3.
Completion date: January 12, 2024
Management Response: Management agrees with the recommendation and will ensure that resident files are retained in accordance with the terms of the PRAC and HUD Handbook 4350.3.