Finding Text
Finding 2023-01: Late Submission of Financial Statements to FAC and REAC (Significant
Deficiency)
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Title: Capital Fund Program
Federal Assistance Listing Number: 14.872
Compliance Requirement: Reporting
Criteria: Per 2 CFR Section 200.512, the Authority is required to submit the Data Collection Form
and the rest of the reporting package within the earlier of 30 calendar days after receipt of the
auditor’s report or nine months after the end of the audit period. Per 2 CFR Section 902.33, the
Authority is required to submit its audited Financial Data Schedule (FDS) and audited financial
statements no later than 9 months after the PHA’s fiscal year end.
Condition: The Authority did not submit its audited financial statements to the Federal Audit
Clearinghouse and to REAC by the required due dates.
Context: PHAs are required to submit an unaudited FDS to REAC within 2 months of fiscal year
end and are required to submit an audited FDS and audited financial statements to REAC within
9 months of year end, as well as submit audited financial statements and a Data Collection Form
to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of auditor’s
report or nine months after the end of the audit period. The Authority did not submit its audited
FDS and financial statements by the required due dates.
Effect: The Authority did not submit its audited financial statements to the Federal Audit
Clearinghouse or to REAC by the required due date.
Cause: The Authority did not have the proper controls in place to ensure the audited financial
statements were submitted on time.
Repeat Finding: This is not a repeat finding.
Recommendation: The Authority should review and enhance its policies, procedures, and internal
controls to ensure the financial reporting package and audited financial statements are submitted
by the required due date.
Views of Responsible Officials: The Brevard Housing Authority procured the auditor in year of
2019 for a three (3) year term. The engagement letter was signed for the FY 2023 audit on October
4, 2023. The auditors started the audit on October 13, 2023, by requesting Cash Disbursement
testing selections. Management provided all information and responded to all questions timely and
notified the team of office closures for holidays in November and December. Management will
procure a new audit firm to ensure the due date is met in the future.
Auditor’s Response to Views of Responsible Officials: Sufficient audit evidence was not
available in order for us to complete the audit prior to the due date of the REAC and Federal Audit
Clearinghouse submissions. In addition, the books were not fully closed prior to the due date and
additional adjustments were made after the due date of the submissions.