Finding Text
The City double paid multiple invoices for the funded project, leading to
incorrect drawdowns and project management reports being filed, as well as
violation of cash management regulations. Criteria: Controls should be present to prevent duplicate payments. Multiple reviews
should be performed prior to cash drawdown requests and project reports
being filed with the granting agency to prevent errors in calculations. Condition: The City paid project invoices more than once, and was unaware of the error
when project management reports and cash drawdown requests were
submitted for reimbursement, leading to incorrect reporting and cash
drawdowns. Casue of Condition: It appears a lack of review, and a breakdown in communication led to the
noncompliance Recommendations: We recommend a change to the City's payables process to involve the
outside accounting firm that records transactions in an effort to provide
further reviews.