Finding 9405 (2023-001)

Condition: The amount refunded to a student that withdrew during the period of enrollment was more than the amount calculated on the R2T4 form. Criteria: When a recipient of a Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date and must return the amount of Title IV funds for which it is responsible as soon as possible but no later than 45 days after the date of the institution's determination that the student withdrew (34 CFR 668.22(j)(1)). Questioned Costs: $324 Cause: The Return of Title IV calculation for the student in question was originally completed by an interim staff member using incorrect dates (she did not include semester scheduled days off). This calculation created a larger portion of the Federal Pell Grant to be returned. The error was found and corrected promptly. However, the term ended and the student was not registered for the next semester. It was determined the University was unable to re-request funding past the end of the term. Effect: The University was not in compliance with the return of Title IV funds based on the refund returned being greater than the calculated amount. Context: Out of 34 that withdrew during the period of enrollment and received title IV funds, one student out of four tested had a return which was greater than the calculated amount per the R2T4 form. Identification as a repeat finding, if applicable: Not applicable Recommendation: We recommend that a supervisor of the individual processing the return review all amounts being returned to verify the amounts match the approved RT24 form prior to final submission of payment. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding. See corrective action plan.