Finding Text
U.S. Department of Education – Student Financial Assistance Cluster
Federal Assistance Listing No. 84.007, Federal Supplemental Education
Opportunity Grants
Federal Assistance Listing No. 84.268, Federal Direct Student Loans
Federal Assistance Listing No. 84.063, Federal Pell Grant Program
Federal Assistance Listing No. 84.038, Federal Perkins Loan
Federal Assistance Listing No. 84.033, Federal Work Study
Program year 2022-2023
Criteria or specific requirement – Special tests and provisions – Enrollment
Reporting - (Pell, 34 CFR 690.83(b)(2); Direct Loan, 34 CFR 685.309).
Condition – Upon a student’s change in attendance levels, graduation, withdrawal,
dropped out or enrolled but never attended, the student’s enrollment status and
detail should be accurately and timely reported in the campus-level and program -
level enrollment detail to be consistent with the student’s academic files and other
institutional records.
Questioned costs – None.
Context – Out of a population of 1,353 students who had a change in attendance
from the University during the year, a sample of 25 students were selected. The
University had 18 students’ change in status that was not timely submitted. Our
sampling method was not, and was not intended to be, statistically valid.
Effect – The information maintained by the institution was not timely submitted to
the National Student Loan System (NSLDS).
Cause – The University was locked out of National Student Clearinghouse (NSC)
after the spring graduation period due to a security breach and had delays in
logging back into NSC. Therefore, the University was delayed in timely
submitting files to NSLDS. The University also had two students whose
information is not able to be found in the system and so no online updates can
occur.
Identification as a repeat finding – N/A.
Recommendation –Take steps to ensure institutional documentation throughout
various departments is consistent and continue to update institutional policies and
procedures regarding internal controls on enrollment reporting.
Views of responsible officials and planned corrective actions – The University’s
management and board agree and will continue to have internal management
meetings and evaluate the processes utilized for updating systems for changes in
student status.