Finding 906 (2023-003)

8. Criteria or specific requirement (including statutory, regulatory, or other citation): Allowable Cost '9. Condition: The District submitted an expenditure to the Illinois State Board of Education in excess of the budget. '10. Questioned Costs: The questioned cost is $1,191. '11. Context: The District budgeted for ActivPanels at $30,000 in account #1000-700. However, the District purchased ActivPanels for $34,191 and submitted this expenditure on the September 30, 2022 expenditure report to the Illinois State Board of Education. A variance up to 10% overbudget or $1,000, whichever is greater, is allowed. Therefore, the allowed variance is $3,000 ($30,000*10%) leaving the questioned cost as $1,191. '12. Effect: The District over expended a line item in the budget in excess of the allowable variance. 13. Cause: This was an oversight by management personnel in the District when submitting expenditures to the Illinois State Board of Education. 14. Recommendation: The District should ensure that the expenditure reports filed with the Illinois State Board of Education are in accordance with the items included in the budget. 15. Management's response: The District will take the necessary steps to ensure the expenditures fall within the budget line items. If necessary, the District will amend the budget to avoid over expending a line item in the original budget.