Finding 86900 (2022-001)

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Requirement
E
Questioned Costs
-
Year
2022
Accepted
2023-01-24
Audit: 87586
Organization: Tri-State Food Bank, INC (IN)

AI Summary

  • Core Issue: The Organization failed to include all required information in subrecipient agreements for the Food Distribution Cluster.
  • Impacted Requirements: Agreements lacked references to 7 CFR section 247.4 and statements on subrecipient responsibility for losses.
  • Recommended Follow-Up: Update all agreements to ensure compliance with federal requirements and include necessary information.

Finding Text

SECTION II ? FINANCIAL STATEMENT FINDINGS None for the year ended June 30, 2022. SECTION III ? MAJOR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS FINDING OF NONCOMPLIANCE: Finding No.: 2022-001 Subrecipient Eligibility Federal Program Name: Food Distribution Cluster CFDA Numbers: 10.565, 10.568, 10.569 Federal Agency: U.S. Department of Agriculture Information on Federal Program: The objective of the Food Distribution Cluster is to strengthen the nutrition safety net through the provision of U.S. Department of Agriculture (USDA)-donated foods (USDA Foods) to low-income persons. Included in the cluster are the Commodity Supplemental Food Program (CSFP) and the Emergency Food Assistance Program (TEFAP). Criteria or Specific Requirement: The Organization must enter into written agreements with their subrecipient agencies that includes certain information, including references to 7 CFR section 247.4 and must also include a statement that recipient agencies are responsible for certain losses. Condition: During the testing of thirty seven subrecipient agency agreements, we noted 6 that did not have all required information. Questioned Costs: N/A Context: Of 75 agencies receiving commodities, KCPAG tested 37. There were four Kentucky agreements that were missing a reference to 7 CFR section 247.4 and two Illinois agreements that were missing a statement that the subrecipient agency was responsible for certain losses. Effect: The Organization is not in compliance with applicable regulations. Cause: The Organization used a simplified contract for CSFP that did not have the required information. Identification as a repeat finding, if applicable: N/A Recommendation: We recommend that the Organization update all agreements to include all required information and references.

Corrective Action Plan

Corrective Action Plan Finding No.: 2022-001 Subrecipient Eligibility Federal Program Name: Food Distribution Cluster CFDA Numbers: 10.565, 10.568, 10.569 Federal Agency: U.S. Department of Agriculture Requirement: The Organization must enter into written agreements with their subrecipient agencies that includes certain information, including references to 7 CFR section 247.4 and a statement that subrecipient agencies are responsible for certain losses. Finding: During the testing of 37 subrecipient agency agreements, we noted 6 that did not have all required information. Questioned Costs: N/A Systemic or Isolated: This instance of noncompliance is systemic with regard to CSFP subrecipient agreements in Kentucky and Illinois. Effect of Finding: The Organization is not in compliance with applicable regulations. Recommendation: We recommend that the Organization update all agreements to include all required information and references. Corrective Action Plan: Management will immediately update all Illinois CSFP contracts with the required language that references 7 CFR section 247.4 and send the updated contracts to all participating Illinois sites for signature and return to Tri-State Food Bank. Contact Person Responsible for Corrective Action: Glenn Roberts, Executive Director Anticipated Completion Date: January 31, 2022

Categories

Subrecipient Monitoring Eligibility School Nutrition Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.569 Emergency Food Assistance Program (food Commodities) $2.38M
10.568 Emergency Food Assistance Program (administrative Costs) $279,942
14.218 Community Development Block Grants/entitlement Grants $74,000
10.565 Commodity Supplemental Food Program $54,089
10.558 Child and Adult Care Food Program $20,843
93.558 Temporary Assistance for Needy Families $10,512