Finding Text
Finding SA 2021-001 Non-submission of Single Audit Package to Federal Clearing House
Criteria:
Title 2 of Code of Federal Regulations (CFR) § 200.507 requires Alma to electronically submit to the Federal Audit Clearinghouse (FAC) the Single Audit reporting package within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period. For Alma, the deadline for submission is on March 31, 2022.
The reporting package must consist of the data collection form, financial statement(s) of the Federal program, a summary schedule of prior audit findings, a corrective action plan, and the auditor's report(s).
Condition:
As of the audit date, Alma has not yet submitted to the FAC the required Single Audit reporting package for its audit for the year ended June 30, 2021.
Cause/Effect:
The audit of the financial statements for the fiscal year 2021 was significantly delayed thus, the required submission timeline for the single audit reporting package was not met. The non-submission is considered noncompliance with the federal guidelines which may result in penalties or unnecessary sanctions.
Recommendation:
We recommend that Alma implement corrective measures to address the procedural deficiencies and to assess and enhance its internal controls and procedures to ensure the timely and accurate submission of reports. Timely adherence to regulatory deadlines is crucial for maintaining compliance and ensuring transparency in financial reporting.
View of Responsible Officials and Planned Corrective Actions:
Despite Alma having a well-established accounting process in place to ensure the timely and accurate generation of financial reports, the delays in presenting schedules during this audit were influenced by unforeseen circumstances. Notably, scheduling conflicts arose due to the audit coinciding with either concurrent program reviews or audits mandated by the County, compelling Alma to prioritize accordingly.
Alma is proactively adapting its infrastructure and operational framework to enhance efficiency continuously. Management expresses confidence in the effectiveness of the current plan and response, believing it will mitigate similar issues in future audits.
Personnel Responsible and position:
Lourdes Caracoza, CEO/President
Wally Racela, Chief Financial Officer
Anticipated Completion: December 31, 2023