FAC Explorer

Finding 800 (2023-002)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2023-10-27
Audit: 1537
Organization: Lubbock Christian University (TX)
Auditor: Weaver and Tidwell LLP

AI Summary

  • Core Issue: The University did not report enrollment status changes for 6 out of 60 students to NSLDS on time.
  • Impacted Requirements: This violates 34 CFR 685.309, which mandates timely enrollment reporting for Direct Loan Program participants.
  • Recommended Follow-Up: Enhance controls in the financial aid and registrar’s offices to ensure accurate and timely reporting of enrollment changes.

Finding Text

Finding 2023-002 Enrollment Reporting Major Program: Student Financial Aid Cluster Type of finding: Material Weakness and Compliance Questioned Cost: $0 Criteria 34 CFR 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for schools participating in the Direct Loan Program in regard to enrollment reporting requirements. Condition For 6 out of 60 students selected for testing, the University failed to report the change in the student’s enrollment status to the National Student Loan Data System (“NSLDS”) within a timely manner. Cause The University’s reports used to identify students with changes in enrollment statuses failed to pick up students who had registration or transcript holds. Effect The errors in reporting resulted in reporting dates outside of the required reporting timeframe or other information to be reported incorrectly. Recommendation We recommend the financial aid and registrar’s offices continue to review controls over information being entered into the system for dates and other academic information that is required to be reported to ensure that status changes and other academic information are certified within the required timeframe. We also recommend that further monitoring of the system used to track status changes and reporting of those status changes be made by financial aid or the registrar’s office. Status See the Corrective Action Plan noted as the University’s response to finding 2023-002.

Corrective Action Plan

Finding 2023-002 Enrollment Reporting Views of Responsible Officials The University agrees with the auditor’s findings and recommendations. Corrective Action Plan The University has identified an issue that delayed identification and reporting of changes in student enrollment status for reporting on this NSLDS component for a small group of students. In response, internal report parameters will be updated to capture timely data and resolve this error. This report is provided to the Registrar who is responsible for reporting the change in enrollment status to NSLDS. The Registrar will be responsible for correcting the reporting error that was identified. Implementation Date Immediate Individual(s) Responsible Yvonne Harwood, Vice President of Institutional Effectiveness and Sonja Dixon, Registrar

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring Material Weakness Reporting

Other Findings in this Audit

  • 801 2023-002
    Material Weakness Repeat
  • 802 2023-002
    Material Weakness Repeat
  • 803 2023-002
    Material Weakness Repeat
  • 804 2023-002
    Material Weakness Repeat
  • 577242 2023-002
    Material Weakness Repeat
  • 577243 2023-002
    Material Weakness Repeat
  • 577244 2023-002
    Material Weakness Repeat
  • 577245 2023-002
    Material Weakness Repeat
  • 577246 2023-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $9.87M
84.063 Federal Pell Grant Program $2.20M
84.033 Federal Work-Study Program $155,132
84.007 Federal Supplemental Educational Opportunity Grants $123,884
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $2,000