The Organization is in the process of addressing the findings identified. The following actions have been taken or are in process:
• We have retained a certified public accountng firm (CPA firm) to develop appropriate infrastructure related to federal awards.
• We are providing regular and periodic training for staff in the actviies involved in our use of federal awards.
• We are evaluating policy and procedures related to the administration of federal awards to achieve alignment with the federal regulations which we are subject to, including federal cost principles.
• We are developing the proper procedures for documenting federal awards expenditures by the Organization.
• We are evaluating and determining the impact and amount of possible disallowed costs subject to further inquiry together with any calculated disallowed costs which will be communicated with the funding agency and promptly returned.
• We are collaborating with any funding agency on next steps to correct any potentual noncompliance.
• We are documenting and recognizing reasonable allocaon of direct salaries & wages, and indirect costs, including administrative costs.
• We are documenting the classification and application of direct salaries & wages, and indirect costs consistently among all applied grants and locations.
• We have engaged a CPA firm to assist in determining the indirect cost rate that ultimately will be approved by our cognizant federal agency.
• We are redesigning staffing structure to a) support proper grant administration, b) ensure required documentation is maintained, and c) practie diligent oversight of expenditures and reporting.
• Finance and Accounting personnel, in addition to program administration staff, will review expenditures on federal awards, including supporting documentation, before expenses are submited to grantors.