Finding 7098 (2023-002)

Finding 2023-002: Cash Receipts - Material Weakness in Internal Control Over Compliance Federal Program: Mortgage Insurance Nursing Homes (Assistance Listing #14,129) Federal Agency: U.S. Department of Housing and Urban Development Award Year: Loan Criteria: Management is responsible for establishing and maintain an effective control over compliance. A strong internal control system ensures that compliance requirements are met. Condition: Management is required to maintain financial reporting for gross rent revenues and losses from apartment vacancies in accordance with HUD Handbook 4370.2. During our audit procedures for vacancy losses, we evaluated by recalculating the reported amount based apartment vacancy census and board approved apartment prices and found that rent revenue – gross potential and vacancies – apartments were both overstated by $954,212. Cause and Effect: Rent revenue – gross potential and vacancies – apartments calculated during annual financial close contained a calculation error. As a result, the entry to record the rent revenue – gross potential and vacancies – apartments was recorded incorrectly. Context: Management’s internal control for reviewing the vacancy loss calculation did not function properly. Questioned costs: $0 Repeat Finding: Not a repeat finding. Recommendation: We recommend management institute a process for AVSF’s finance team review checks and balances relative to the maximum rent revenue – gross potential during year end financial close, so that the vacancy loss reported as vacancies – apartments can be recorded correctly. Views of Responsible Officials and Planned Corrective Action: Management agrees with this recommendation and will institute the recommended process change. Going forward, management will add check totals to the vacancy loss adjustment, in order to post the appropriate entries in the general ledger.