FAC Explorer

Finding 6941 (2023-003)

-
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2023-12-30
Audit: 8934
Organization: Charlottesville Redevelopment and Housing Authority (VA)
Auditor: Dooley & Vicars CPAS LLP

AI Summary

  • Core Issue: The Authority did not document annual Housing Quality Standards (HQS) inspections as required.
  • Impacted Requirements: Compliance with HUD regulations mandates annual inspections and documentation for Housing Choice Voucher units.
  • Recommended Follow-Up: Increase management oversight to ensure all annual inspections are completed and properly documented.

Finding Text

ALN#14.871 Special Tests and Provisions: HQS Inspections CONDITION: The Authority failed to document annual Housing Quality Standards (HQS) inspections in accordance with its Administrative Plan and HUD regulations. CRITERIA: PHAs are required to inspect units leased to Housing Choice Voucher participants at least annually and prepare unit inspection reports in accordance with 21 CFR 982.158(d). QUESTIONED COSTS: The amount of questioned costs could not be determined. CONTEXT: 40 HAP contract files from a statistically valid sample were examined for compliance with annual HQS inspection requirements. Of the files examined, 1 file did not contain a current annual inspection report. EFFECT: The Authority is not in compliance with federal regulations regarding HQS inspections and documentation. CAUSE: The overall cause was a lack of management oversight and quality control over this program. RECOMMENDATION: The Authority should implement greater oversight over the inspection process of the Housing Choice Voucher program to ensure that annual inspections are completed and documented at least annually as required.

Corrective Action Plan

Finding No. 2023-003- Section 8 Housing Choice Vouchers Program CFDA#14.871 Special Tests and Provisions The agency acknowledges that we are required to inspect units leased to Housing Choice Voucher participants at least annually and prepare the unit inspection reports in accordance with 21 CFR 982.158 (d). Of the 40 HAP contract files used in the sample, we acknowledge that one file was missing an HQS inspection. In order to correct this issue going forward, the PHA will implement better quality control over the inspection process of the Housing Choice Voucher program to ensure that no annual inspections are missed and that all are completed and documented at least annually as required. Plan Implementation Date of Corrective Action: 12/18/2023 Person responsible for corrective action plan implementation: Janice Spellman, Interim HCV Program Manager and staff. Best Regards, Navonya Thomas Director of Property Management Charlottesville Redevelopment and Housing Authority

Categories

HUD Housing Programs Special Tests & Provisions

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.850 Public and Indian Housing $1.87M
14.872 Public Housing Capital Fund $965,599
14.879 Mainstream Vouchers $331,963
14.871 Section 8 Housing Choice Vouchers $82,188
14.877 Public Housing Family Self-Sufficiency Under Resident Opportunity and Supportive Services $1,595