Finding Text
Criteria: The Project is required to determine the tenant?s income before the tenant is deemed eligible for housing within the Project. This income calculation also determines the amount of assistance the tenant is eligible to receive as well as the tenant?s responsibility. The HUD program regulations specify the allowable income and deductions to be included in the calculation. Condition: During the course of our audit, we noted the Project performed a review process of the tenant assistance calculation, however, this process was not documented. Additionally, the review put in place is to occur one time per year, however a more frequently occurring review would alert management to calculation errors and allow for more timely corrective responses, as needed. Cause: The Project does not have a procedure in place to timely review the calculation of income, and therefore, eligible assistance from HUD. Effect: If tenant income, and ultimately, tenant eligibility and potential assistance is not calculated correctly, the Project may provide services to ineligible tenants and/or the rental amount from the tenant could be incorrect. A timely review of this calculation could help ensure compliance and correct revenue reporting. Recommendation: The Project should employ a review process for initial certifications as well as for annual recertifications for each tenant to ensure the calculations are performed and reported correctly. Reviews should be conducted more frequently to allow for timely corrective responses. Additionally, reviews should be documented showing the date, reviewer, and results of the review. Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization. Additionally, reviews will take place for all tenants during the annual recertification process to ensure accurate calculations. Documentation will then be kept with each year?s information within the tenant file. See Corrective Action Plan.