Finding 6385 (2023-001)

2023-001 Condition: Deficiencies Noted in Examination of Housing Choice Voucher Program Participant Files In a sample of Twenty-five (25) Housing Choice Voucher Program Participant files, the following deficiencies were noted: 2 files lacked timely annual recertification 21 files lacked timely annual inspection FY 2023 1 file lacked FY 2023 termination information for participant Assistance Listing #: 14.871 Questioned Costs: None Criteria: 24 CFR § 982 requirements for HCVP participant file maintenance. Cause/Effect: The Authority’s deficiencies in its resident files stems from a lack of certain controls concerning HUD requirements and procedures. The Authority has not been in complete compliance with HUD requirements. Recommendation: We recommend that the Authority review its internal control procedures over tenant file re-certifications and documentation in relation to annual inspections. We also recommend more standardization in file organization of information. Reply: We concur with this finding and the Auditor’s recommendation. We will review the internal control procedures over tenant file re-certifications and documents. Management will implement procedures to clear this finding in FY 2024.