Finding Text
Federal Agency: Department of Education Federal Program Title: Student Financial Aid Cluster Assistance Listing Number: Various Award Period: July 1, 2021 through June 30, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance (Other Matters) Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 (b) outlines that upon receipt of the Enrollment report from the Secretary a school must update all information included in the report to the secretary within the manner and format prescribed and within the time frame prescribed by the secretary (15 days) and error records are resubmitted within 10 days. Condition: The University is updating NSLDS records for students manually but does not ensure that roster files updates are complete and timely. During our testing, we noted 7 out of the 12 rosters returned yielded error reports that were not corrected and resubmitted within the required 10 days. Questioned costs: None. Context: 7 out of 12 enrollment rosters returned yielded error reports that were not corrected and resubmitted within the required 10 days. Cause: Lack of appropriate policy and procedure in place regarding enrollment roster certifying for the year under audit. Effect: Non-compliance with federal regulations which could lead to untimely reporting of enrollment information to NSLDS. Repeat Finding: Yes, 2021-003 Recommendation: We recommend that the University review their policies and procedures to ensure accurate reporting and responding to enrollment rosters disbursed to the university. Views of responsible officials: There is no disagreement with the audit finding. Management has addressed their corrective action plan in a separately issued letter.