Finding Text
Agency: U.S. Department of Agriculture Pass-through entity: Wisconsin Department of Health Services Federal assistance listing or State ID numbers: 10.569, Food Distribution Cluster Criteria: RKCAA is required to complete various reports, including reporting commodity activity within the program on a quarterly basis to the pass-through entity. Statement of condition: Reports of commodity activity were submitted to the pass-through entity that were not consistent with the underlying commodities records of RKCAA. Cause: Inputting errors were made in the document maintained by RKCAA to report the commodities activity to the pass-through entity. Effect: Reporting of commodities activity provided by RKCAA was not accurate during the year. Questioned costs: The amount of questioned costs could not be determined. Context: Records maintained by RKCAA of commodities received and distributed were inconsistent with the amounts inputted into the tracking document. This caused reporting submitted to the pass-through entity to be inaccurate during the year. Recommendation: We recommend that management review the process used to report the commodities activity to the pass-through entity to ensure reports reconcile to internal records. Management response: RKCAA management agrees with the finding. RKCAA is updating and revising policies and procedures, including additional supervision, training and reconciliations to better track and report the commodities activity to the pass-through entity. This process is expected to be completed by June 30, 2023.