FAC Explorer

Finding 628496 (2022-004)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-03-01
Audit: 51968
Organization: Harrisburg Area Community College (PA)
Auditor: Smith Elliott Kearns & Company LLC

AI Summary

  • Core Issue: A student's enrollment changes were not reported correctly to NSLDS due to a mismatch in name and social security number.
  • Impacted Requirements: Compliance with reporting requirements for Pell grants and Direct loans is at risk, affecting the College's standing with federal regulations.
  • Recommended Follow-up: The College should verify the student's social security details and enhance internal procedures to catch and correct reporting errors promptly.

Finding Text

Finding Reference: 2022-004 Federal Agency: U.S. Department of Education Federal Program: Student Financial Aid Cluster Compliance Requirement: Reporting Type of Finding: Significant Deficiency in Internal Control over Compliance and Noncompliance Criteria: Institutions are required to report enrollment information under the Pell grant and the Direct loan programs via the National Student Loan Data System (NSLDS). Statement of Condition: One student?s enrollment changes were not properly reported to NSLDS and this was not initially addressed by the College. Statement of Cause: The students name and social security number as submitted by the institution do not agree to the information that in NSLDS and thus the submission was rejected. Possible Asserted Effect: The College may not in compliance with reporting required to NSLDS in all circumstances. Questioned Costs: None noted. Context: A sample of 25 students were selected for enrollment testing and 1 student was identified with reporting errors. NSLDS is utilized by all Institutions. The student?s information as reported in the College?s system was submitted. However, there were errors in the submission because of a conflict in name due to an incorrect social security number. Since all Institutions utilize NSLDS at some point a school (perhaps not the College) submitted the social security number provided by this student with a different name. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the College contact the student to obtain a copy of their social security card to confirm the name and number to correct this situation. The College should also review its internal procedures to ensure controls are in place to timely identify reporting discrepancies and make corrections as necessary. Views of Responsible Officials and Planned Corrective Actions: Management acknowledges and agrees with the findings. The College has developed a process to identify and correct discrepancies.

Categories

Student Financial Aid Reporting Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 52054 2022-004
    Significant Deficiency
  • 52055 2022-003
    Significant Deficiency Repeat
  • 52056 2022-004
    Significant Deficiency
  • 52057 2022-003
    Significant Deficiency Repeat
  • 52058 2022-003
    Significant Deficiency Repeat
  • 52059 2022-004
    Significant Deficiency
  • 52060 2022-004
    Significant Deficiency
  • 52061 2022-003
    Significant Deficiency Repeat
  • 628497 2022-003
    Significant Deficiency Repeat
  • 628498 2022-004
    Significant Deficiency
  • 628499 2022-003
    Significant Deficiency Repeat
  • 628500 2022-003
    Significant Deficiency Repeat
  • 628501 2022-004
    Significant Deficiency
  • 628502 2022-004
    Significant Deficiency
  • 628503 2022-003
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $32.82M
84.063 Federal Pell Grant Program $19.80M
84.048 Career and Technical Education -- Basic Grants to States $1.14M
84.007 Federal Supplemental Educational Opportunity Grants $774,268
97.025 National Urban Search and Rescue (us&r) Response System $439,003
93.558 Temporary Assistance for Needy Families $420,015
93.434 Every Student Succeeds Act/preschool Development Grants $301,494
84.033 Federal Work-Study Program $124,516
84.425 Education Stabilization Fund $57,905
47.076 Education and Human Resources $32,644
17.245 Trade Adjustment Assistance $31,220
94.006 Americorps $26,006