Finding Text
Condition: One out of a selection of forty invoices that were submitted for grant reimbursement were not listed on the Organization?s drawdown backup. Criteria: A monthly payables list is generated by the Director of Administration and given to the President for review and approval. The amount on that list is then drawn from the grant funds. Cause: The payables listing was changed after approved by the President, but not updated. Therefore, the supporting documentation did not match the drawdown amount. Effect: Internal control procedures for drawdowns were not followed. Recommendation: The final payables listing that is approved and matches the grant drawdown amount should be retained to document proper approval