Finding Text
Finding 2022-003 ? Procurement Major Program: COVID-19: American Rescue Plan Act of 2021 - Coronavirus State and Local Fiscal Recovery Funds AL Number: 21.027 Federal Agency: Department of the Treasury Pass-Through: County of Cook, Illinois Grantor Number: 831926584 Award Period: July 29, 2021 through November 30, 2024 Type of Finding: Significant deficiency in Internal Control over Compliance Other Matters Criteria or Specific Requirement: The Foundation is required to have documented procurement policies and procedures which comply with the compliance requirement: UG ?200.318 general procurement standards, UG ?200.319 competition, and ?200.320 methods of procurement to be followed. Condition: The Foundation does not have formal policies and procedures over procurement to ensure controls and oversight are in place to ensure procurement compliance requirements are met. Questioned Costs: None. Context: The Foundation does not have formal policies and procedures over procurement to ensure requirements are met and properly documented. Cause: Lack of a formal policy and procedure over procurement. Effect: Possible payment of federal funds to vendors that did not properly go through the required procurement steps in accordance with Uniform Guidance. Repeat Finding: This is not a repeat finding. Recommendation: The Foundation should implement a procurement policy and procedure that includes the selection and documentation of procurement rationale and controls and oversight. This policy should be followed for all procurement transactions. Views of Responsible Officials and Planned Corrective Actions: There is no disagreement with this finding. The Foundation agrees with the recommendations of the auditors and has already prepared a draft procurement policy.