Finding Text
Education Stabilization Fund - AL #84.425, Year Ended June 30, 2022 U.S. Department of Education Pass-Through Entity: Pennsylvania Department of Education Finding 2022-003 ? Cash Management and Reporting Criteria: The Pennsylvania Department of Revenue requires Reconciliation of Cash on Hand Quarterly Reports for any program for which they are receiving monthly payments. These quarterly reports are due the 10th working days of January, April, July, and October. The Pennsylvania Department of Education requires final expenditure reports to be filed documenting the financial transactions of each grant. The final reports are due within 30 days after funds are expended but no later than 30 days after the ending date of the project. Districts are required to have appropriate controls over the accuracy of preparation and timely filing of final expenditure reports. Statement of Condition: The District did not file the final expenditure report for grant #200-200073 in a timely manner within the 30-day requirement. The District did not file the quarterly reports for grant #200-210073, #223-210073 and #225-210073 in a timely manner within the 10-day requirement. Cause and Effect: The District's Business office did not file the quarterly cash on hand and the final expenditure report timely. By not filing the required reports in a timely manner, the District is potentially risking a withholding of federal funds by the PDE until the reports are properly filed. Identification of Repeat Finding: No Questioned Costs: None Context: Incomplete or late reporting in the current year. Recommendation: Procedures should be established to ensure that the District files all quarterly cash on hand reports within 10 days of quarter ending and final expenditure reports within 30 days after the funds are expended, but no later than 30 days after the ending date of the project.