Finding Text
2022-002 Special Tests and Provisions ? Enrollment Reporting Program Name: Student Financial Assistance Cluster Federal Financial Assistance Listing Numbers: 84.063, 84.033, 84.007, 84.268 Federal Agency: U.S. Department of Education (ED) Directed funded by the U.S. Department of Education (ED) Criteria or Specific Requirement OMB Compliance Supplement, OMB No. 1845-0035 ? Institutions are required to report enrollment information under the Pell grant and the Direct and Federal Family Education Loan (FFEL) loan programs via the National Student Loan Data System (NSLDS). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. Institutions are responsible for accurately reporting the following significant data elements under the Campus-Level Record that ED considers high risk: Enrollment Effective Date ? The date that the current enrollment status reported for a student was first effective. OPEID Number ? This is the OPEID for the location that the student is actually attending. Enrollment Effective Date ? The date that the current enrollment status reported for a student was first effective. Enrollment Status ? The student?s enrollment status as of the reporting date; full-time (F), three-quarter time (Q), half-time (H), less than half-time (L), leave of absence (A), graduated (Certification Date ? The Date enrollment certified by school. At a minimum, schools are required to certify enrollment every 60 days. Graduated (G), withdrawn (W), deceased (D), never attended (X) and record not found (Z). Institutions are responsible for timely reporting, whether they report directly or via a thirdparty servicer. Condition Significant Deficiency in Internal Control over Compliance - we noted the following noncompliance: 1. Student withdrawal effective dates per the college?s system does not match the withdrawal date reported to NSLDS for six out of sixty students tested. 2. Enrollment status was not reported to NSLDS for one out of sixty students tested. 3. Student enrollment status per the college?s system does not match the enrollment status reported to NSLDS for three out of sixty students tested. Questioned Costs There are no questioned costs associated with this finding. Context The District processed and disbursed Pell awards of $6,232,257 during the year ending June 30, 2022. Effect The District is not in compliance with the Federal enrollment reporting requirements described in the OMB Compliance Supplement. Cause The District?s policies and procedures were not properly adhered to. Repeat Finding (Yes or No) No Recommendation The District should strengthen internal controls to review, update, and verify enrollment information that appears on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website.