Finding Text
CFDA Number, Federal Agency, and Program Name - U.S. Department of Education, Student Financial Assistance Cluster (Pell - 84.063 and Federal Direct Loans - 84.268) Federal Award Identification Number and Year - 2022 - 84.063 and 84.268 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - No Criteria - The College has 60 days from the date it determines an enrollment status change to report to NSLDS. The enrollment reporting must be updated for changes in the data elements for the campus record and the program record and submitted electronically through the batch method, spreadsheet submittal, or the NSLDS website (Pell, 34 CFR 690.83(b)(2); Direct Loan, 34 CFR 685.309). Condition - Of the 40 students selected for enrollment reporting testing, the University did not properly update student enrollment information for 35 students in an accurate or timely manner. Questioned Costs - None Context - Out of a sample of 40 students, we noted 35 students whose graduations were not timely reported. Cause and Effect - A control was lacking to ensure information submitted to National Student Clearinghouse was completed accurately and timely. As a result, 35 student status changes were reported late Recommendation - The College should implement a process to ensure that all student status changes are reported to NSLDS in an accurate and timely fashion. Views of Responsible Officials and Planned Corrective Actions - The errors are attributed to programming embedded in the school's learning management system and delays by NSC in relaying information to NSLDS. To correct the findings, Benedict is implementing the following action plan: 1) The reporting process was temporarily moved to another campus office during a staff transition in the Registrar's Office. With a new registrar and assistant registrar in place, the process will be reassigned to the Registrar. 2) The College is scheduling a process maintenance session with the representatives from Jenzabar EX to ensure proper coding in the school's learning management system. Individualized training will also be scheduled for the Registrrar's staff to ensure a full understanding of the mechanics of the reporting system. 3) As NSC only reports status changes when the subsequent file is received (for example, May status changes are only reported to NSLDS when the June report is received), Benedict's NSC submission schedule will be amended to every 30 days throughout the entire calendar year, thereby ensuring that the triggering event allows NSLDS receipt within 60 days.