Finding Text
Federal Pell Grant Program, Assistance Listing Number 84.063 Federal Direct Student Loans, Assistance Listing Number 84.268 U.S. Department of Education Program Year 2021-2022 Criteria or specific requirement - Special Tests and Provisions ? Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition - The University?s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs - None Context - Out of the population of 688 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be, statistically valid. There were 14 attributes tested for each student with at least one status change, which were as follows: Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records 5. OPEID 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent address.The University reported the incorrect Program Enrollment Effective Date to NSLDS for 16 students and did not ensure timely submission of reports to NSLDS for 2 students. Effect - The University reported incorrect dates for student status changes and did not report the status changes timely. Cause - The University?s processes did not ensure status changes were reported timely and accurately. Identification as a repeat finding, if applicable - N/A Recommendation - The University should update their controls to ensure changes in students? enrollment status are reported in a timely and accurate manner. Views of responsible officials and planned corrective actions - The University agrees with the finding as stated. For the Program Enrollment Effective Date, the University will review the process within its' enterprise system to determine the cause of the change in date of Program Enrollment within the system prior to it being reported to NSLDS. Processes within the system will be corrected to ensure that the actual date of the Program Enrollment change will remain consistent from the time of initiation to the time of reporting to NSLDS. Timely submission of enrollment status changes to NSLDS are executed through the use of the Clearinghouse. All items were reported to the Clearinghouse in a timely manner; however, the items noted in this finding were not retrieved from the Clearinghouse by NSLDS in a timely fashion. The University will review the process and make necessary changes to ensure that all status changes are reported in a timely manner to both the Clearinghouse and NSLDS.