Finding Text
2022-001 National Student Loan Data System (NSLDS) Enrollment Reporting Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster ALN Numbers: Various Award Period: July 1, 2021 through June 30, 2022 Type of Finding: Significant Deficiency in Internal Control Over Compliance Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to the National Student Loan Data System (NSLDS) through an enrollment roster file. The school is required to report changes in the student?s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Condition: During our testing, we noted for 3 out of the 40 students tested, the enrollment effective date did not match the enrollment effective date per the College?s records. In addition, we noted for 1 out of the 40 students tested, the program enrollment effective date did not match the program enrollment effective date per the College?s records. Questioned costs: None Context: During our testing, it was noted the College did not have proper procedures in place specifically for withdrawals to ensure the enrollment effective date and the program enrollment effective date was updated accurately within NSLDS. Cause: The College did not have a process in place to ensure the effective date reported to NSLDS matches the effective date of the student?s last date of attendance. Effect: The enrollment effective date reported to NSLDS is used to determine when the student?s grace period should begin. By not reporting an incorrect effective date, the grace period begin date for the student will be incorrect. Repeat Finding: Yes, 2021-001 Recommendation: We recommend the College reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure that all effective dates reported to NSLDS are aligning with the College?s last date of attendance. Views of responsible officials: There is no disagreement with the audit finding.