Finding Text
Criteria - Fiscal closeout of a CFP grant includes the submission of a cost certificate; a final Performance & Evaluation Report (P&E Report); HUD approval of the cost certificate; and an audit, if applicable. In order to initiate the closeout process, the Authority shall submit the Field Office the Actual Modernization Cost Certificate (AMCC) (Form HUD-53001) and the P&E Report (Form HUD-50075.1). Per 2 CFR 200.343, these reports are to be submitted within 90 days after the funds are expended. Condition - The Authority did not submit the AMCC and P&E Report within 90 days after the funds were expended for Public Housing Capital Fund Grants NY06P001501-17 and NY06P001501-18. The funds were fully expended on February 12, 2021 and August 25, 2021, respectively. Cause - The Authority?s grant reporting procedures were not sufficient to ensure compliance with requirements. Effect - The Authority did not submit timely. Questioned Costs - None identified. Recommendation - We recommend the Authority complete and submit the AMCC in a more timely manner immediately following the final request from the electronic line of credit control system (eLOCCS) and familiarize themselves with the "Capital Fund Guidebook" for reporting requirements to ensure accurate and timely grant reporting in compliance with grant agreements. Management?s Response - (a) Comments on the finding and recommendation - The Authority agrees with the finding. The Authority also agrees with the recommendation, please see below for action taken. (b) Action taken - Closeout of CFP grants and all related reports will be handled by the Comptroller and CFO on a going forward basis in a timely manner subsequent to the grant being fully expended. The Authority will also familiarize ourselves with the Capital Fund Guidebook to ensure reporting requirements are being met. (c) Planned implementation date of correct action - Completed by June 30, 2023