Finding Text
Finding #2022-004: Type: Significant deficiency over federal awards Type: Immaterial noncompliance Assistance Listing: 14.231 Emergency Solutions Grant Program Requirement: Amounts charged to contract should have adequate documentation supporting the amounts billed. Condition/Context: Out of a sample of 40 selected for testing, 2 expenses were missing invoices or receipts. Cause: Organization record retention and filing policies were not consistently followed. Effect: Improper or inaccurate amounts could be paid or charged to contracts. Questioned Costs: None. Recommendation: We recommend retaining all supporting documentation for payments. Payments should not be initiated without documentation to support the expense. Management Response: Management will provide additional training to staff on proper purchasing and documentation requirements as well as the Organization?s filing policies.