Finding Text
Special Tests and Provisions ? Enrollment Reporting Program Name: Student Financial Assistance Cluster Federal Assistance Listing Numbers: 84.007, 84.033, 84.063, and 84.032 Federal Agency: U.S. Department of Education (ED) Direct funded by the U.S. Department of Education (ED) Type of Finding: Material Weakness in Internal Control and Noncompliance Criteria or Specific Requirements OMB Compliance Supplement, OMB No. 1845-0035 ? Institutions are required to report enrollment information under the Pell grant and the Direct and FFEL loan programs via the National Student Loan Data System (NSLDS). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website which the financial aid administrator can access for the auditor. The data on the institutions? Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are two categories of enrollment information: ?Campus Level? and ?Program Level?, both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Condition Material Weakness ? During testing over the NSLDS reporting requirements, the following deficiencies were noted: ? 3 of 60 students program begin dates were not accurately reported on NSLDS (enrollment date per student accounts do not agree to begin date per NSLDS). ? 9 of 60 students certification dates exceeded the 60-day timing requirement. ? 53 of 60 student effective dates were not accurately reported as NSLDS (dates of change do not agree to effective dates). ? 53 of 60 student enrollment statuses were not accurately reported on NSLDS (status per student accounts do not agree to status per NSLDS). ? The College failed to provide NSLDS documentation for 23 of 60 students. Questioned Costs There are no questioned costs associated with the noncompliance. Context The College disbursed financial aid to approximately 346 students that required student enrollment and program enrollment reporting to NSLDS. A nonstatistical sample of 60 students out of 346 students were selected for enrollment reporting testing. Effect The College is not in compliance with the Federal enrollment reporting requirements described in the OMB Compliance Supplement. Cause The College did not report enrollment information for students under the Pell Grant and Direct Loan Programs via NSLDS timely or accurately. Repeat Finding (Yes or No) No Recommendation The College should implement a process to review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website.