Finding Text
The Organization did not file quarterly Medical Assistance reports timely. Condition The Organization filed three of the Quarterly Statement of Expenditures for the Medical Assistance Program after the specified due date. The first quarter was filed 44 days late, the second quarter was filed 27 days late, and the fourth quarter was 3 days late. Corrective Action PennDOT has required the use of the Ecolane Software and dictated the commencement of the use of such software at each agency. The Organization complied with commencement directives. The software includes a time study component. The Organization utilizes the vendor model and the County has oversight of MATP. The County has the ability to claim indirect costs for monitoring if they complete a time study. In the DHS MATP Standards and Guidelines, there is no language that references ?vendor? providers being required to do a time study. Vendors simply have a negotiated trip rate with the counties. It should be noted that the Organization is subject to various agency audits and DHS does not require a time study and has not been flagged for compliance. Criteria Quarterly Statement of Expenditures for the Medical Assistance Program are due thirty days after the end of the quarter. Cause Reports were not prepared prior to the due date. There was turnover in the personnel responsible for preparing and reports, causing them to be late. Effect Consistent late reporting could result in the Organization losing grant funding. Recommendation The Organization should prepare the Quarterly Statement of Expenditures for the Medical Assistance Program prior to the due date in order to ensure timely reporting.