Finding Text
2022-003: Payroll Timecard Completion. Condition: Four of the nineteen employees tested who charged time to the Emergency Rental Assistance (ERA) program, completed and submitted timecards between one to two months after the pay period end date. Criteria: Pursuant to the Organization's accounting procedures manual, timecards must be completed by employees within five days of pay period end date which would then be approved by the employee's supervisor. Cause: The late completion of the timecards was due to human error or oversight. Effect: Failure to complete and submit timecards in a timely manner results in delays related to the review and approval of timecards. This in turn affects the proper allocation of time charged to the ERA program code. Recommendation: The auditor recommends that employees prepare and submit their timecards in a timely manner in compliance with the Organization's timekeeping policy. View of Responsible Official: The Executive Director noted that internal disciplinary procedures were followed for all four employees and he will reinforce the importance of the timely completion of timecards with all employees.