Finding 612234 (2022-004)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-08-08

AI Summary

  • Core Issue: The District underreported expenditures by $51,114 for the ARP ESSER Fund and $2,843 for the ESSER I Fund due to internal compliance deficiencies.
  • Impacted Requirements: The District failed to comply with ODE's requirement to report all obligated expenditures within the project period and liquidate them within 90 days post-project.
  • Recommended Follow-Up: The District should implement a review process for the Final Expenditure Report to ensure all required expenditures are accurately reported before submission.

Finding Text

2 CFR ? 3474.1 provides the Department of Education (DOE) adopts the Office of Management and Budget (OMB) Guidance in 2 CFR part 200, except for 2 CFR ? 200.102(a) and 2 CFR ? 200.207(a). Thus, this part gives regulatory effect to the OMB guidance and supplements the guidance as needed for the DOE. The Ohio Department of Education requires school districts to file a Final Expenditure Report each year by September 30, unless stated otherwise in the grant application. ODE further requires subgrantees to obligate funds within the approved project period as set forth in the approved application and to liquidate said obligations not later than 90 days after the end of the project period for electronic applications for grants. ODE also requires all allowable grant expenditures obligated by the project end date and liquidated no later than 90 days after the end of the project period as designated in the grant agreement to be reported in the FER. The District did file the Final Expenditure Report with ODE before the required reporting deadline, however, due to deficiencies in the internal policies and procedures over Federal compliance, the District did not report expenditures obligated after fiscal year end and prior to the project end date for the Assistance Listing #84.425U American Rescue Plan Elementary and Secondary School Emergency Relief (ARP ESSER) Fund grant, resulting in expenditures being underreported in the amount of $51,114. In addition, the District did not report any Assistance Listing #84.425D Elementary and Secondary School Emergency Relief (ESSER I) Fund expenditures, totaling $2,843, that occurred during the fiscal year. Failure to file accurate financial information in the Final Expenditure Report could lead to material misstatements and could impact future grant funding. The District should review the Final Expenditure Report before submission to help ensure all required amounts are included.

Categories

Reporting

Other Findings in this Audit

  • 35791 2022-004
    Material Weakness
  • 35792 2022-004
    Material Weakness
  • 35793 2022-004
    Material Weakness
  • 612233 2022-004
    Material Weakness
  • 612235 2022-004
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.425 Covid-19 Education Stabilization Fund $516,307
84.027 Special Education_grants to States $311,102
84.010 Title I Grants to Local Educational Agencies $180,130
10.553 School Breakfast Program $124,181
10.559 Summer Food Service Program for Children $100,471
84.027 Covid-19 Special Education_grants to States $78,408
10.555 National School Lunch Program $58,548
84.367 Improving Teacher Quality State Grants $40,129
84.424 Student Support and Academic Enrichment Program $15,952
21.019 Covid-19 Coronavirus Relief Fund $602
10.555 Covid-19 National School Lunch Program $360
10.553 Covid-19 School Breakfast Program $111