Finding Text
Criteria or specific requirement ? Special Tests and Provisions ? Return of Title IV Funds (34 CFR 668.22(a)(1) through (a)(5) Condition ? The University?s internal controls did not ensure the calculation of amounts to be returned to the U.S. Department of Education were correct and were performed timely. Questioned costs - $0 Context ? Out of the population of 37 students who withdrew, 6 were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. One of the withdrawals tested had more returned to the U.S. Department of Education than was required and the amounts were returned approximately 6 months after the withdrawal. Effect ? The amount of Title IV funds returned to the U.S. Department of Education was incorrect and the funds were not returned timely. Cause ? The student who withdrew was attending two modules in one payment period and withdrew from both modules. The calculation of days attended was incorrect. Identification as a repeat finding, if applicable ? 2021-001 and 2020-001 Recommendation ? The University should update their controls to ensure that the days attended for students who withdrawal from a program offered in modules is correct. Views of responsible officials and planned corrective actions ? The Financial Aid Administrator acknowledges the error with the Title IV Calculation for the student who was enrolled in two modules in one semester. Initially, the calculation was based on the student being enrolled in one module. When the file was chosen for the 2021-2022 audit, the error was caught that the student was enrolled in module two, as well. The Director of Financial Aid has reached out to ?Ask a Fed? for guidance on the calculation of the numerator in a Title IV calculation about modules. Once guidance is received, we will incorporate it into our procedures and provide training to staff.