FAC Explorer

Finding 607972 (2022-002)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-05-16
Audit: 35930
Organization: City of Austin (TX)
Auditor: Deloitte & Touche LLP

AI Summary

  • Core Issue: There were delays and failures in submitting Quarterly Financial Status Reports (FSRs) for two grant awards related to the Immunization Outreach program.
  • Impacted Requirements: FSRs must be submitted by the last business day of the month following each quarter, as mandated by federal and state agreements.
  • Recommended Follow-Up: Implement a tracking system to ensure timely submission of FSRs to avoid potential noncompliance and funding issues.

Finding Text

Finding 2022-002 ? Control Finding ? Significant Deficiency ? Immunization Outreach ? Reporting ALN #93.268 and Contracts #HHS000108500001/ HHS001019500002 - Immunization Outreach ?Passed through the Texas Department of State Health Services (DSHS) Criteria - Quarterly Financial Status Reports (FSR) are required by the federal OMB compliance supplement and the state grant agreements to be submitted by the last business day of the month following the end of each quarter for review and financial assessment. Condition/Context - There are two grant awards associated with the Immunization Outreach program for FY22: HHS000108500001 ? IMM/Locals and HHS001019500002 ? COVID-19. During the testing of the reporting compliance requirement for award HHS000108500001, we selected all four FSRs and noted that one was submitted after the due date, and one was not submitted to the grantor. Furthermore, for award HHS001019500002, we also selected all four FSRs and noted that two FSRs were not submitted to the grantor. Cause - Grant administrators did not sufficiently track the due dates to ensure timely submission of FSRs. Effect - Failure to meet report submission deadlines and the non- submission of reports could potentially constitute an event of noncompliance with the award contract, which may result in the early termination of the grant award, nonreimbursement of grant funding, or cessation of future funding. Recommendations - Management should ensure that they have a mechanism for tracking the reporting requirements and due date so that the FSRs are submitted timely to the grantor. Views of Responsible Officials ? See Corrective Action Plan

Categories

Cash Management Reporting Significant Deficiency

Other Findings in this Audit

  • 31527 2022-002
    Significant Deficiency
  • 31528 2022-002
    Significant Deficiency
  • 31529 2022-002
    Significant Deficiency
  • 31530 2022-002
    Significant Deficiency
  • 607969 2022-002
    Significant Deficiency
  • 607970 2022-002
    Significant Deficiency
  • 607971 2022-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $19.83M
66.458 Capitalization Grants for Clean Water State Revolving Funds $19.22M
66.468 Capitalization Grants for Drinking Water State Revolving Funds $18.99M
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $12.11M
14.231 Emergency Solutions Grant Program $9.10M
21.023 Emergency Rental Assistance Program $8.41M
20.106 Airport Improvement Program $7.32M
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $6.66M
14.218 Community Development Block Grants/entitlement Grants $3.96M
93.268 Immunization Cooperative Agreements $1.59M
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $1.55M
93.566 Refugee and Entrant Assistance_state Administered Programs $1.18M
93.918 Grants to Provide Outpatient Early Intervention Services with Respect to Hiv Disease $658,172
97.045 Cooperating Technical Partners $641,458
15.916 Outdoor Recreation_acquisition, Development and Planning $623,698
93.686 Ending the Hiv Epidemic: A Plan for America Ryan White Hiv/aids Program Parts A and B (b) $428,172
16.817 Byrne Criminal Justice Innovation Program $398,039
93.498 Provider Relief Fund $330,132
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $328,637
16.590 Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program $307,178
93.074 Hospital Preparedness Program (hpp) and Public Health Emergency Preparedness (phep) Aligned Cooperative Agreements $299,162
16.833 National Sexual Assault Kit Initiative $291,366
20.205 Highway Planning and Construction $278,495
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $233,348
14.248 Community Development Block Grants_section 108 Loan Guarantees $232,000
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $227,233
93.116 Project Grants and Cooperative Agreements for Tuberculosis Control Programs $219,291
16.752 Economic High-Tech and Cyber Crime Prevention $216,420
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $206,435
97.067 Homeland Security Grant Program $196,079
14.401 Fair Housing Assistance Program_state and Local $176,400
16.742 Paul Coverdell Forensic Sciences Improvement Grant Program $171,029
19.040 Public Diplomacy Programs for Afghanistan and Pakistan $157,831
20.219 Recreational Trails Program $149,511
20.237 Commercial Vehicle Information Systems and Networks $143,615
16.575 Crime Victim Assistance $143,598
93.069 Public Health Emergency Preparedness $129,348
16.738 Edward Byrne Memorial Justice Assistance Grant Program $108,886
16.034 Coronavirus Emergency Supplemental Funding Program $107,158
93.387 National and State Tobacco Control Program (b) $94,733
81.086 Conservation Research and Development $81,090
32.009 Emergency Connectivity Fund Program $80,000
66.818 Brownfields Assessment and Cleanup Cooperative Agreements $75,215
93.569 Community Services Block Grant $64,722
16.922 Equitable Sharing Program $64,276
93.495 Community Health Workers for Public Health Response and Resilient $53,097
20.513 Enhanced Mobility of Seniors and Individuals with Disabilities $45,809
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $39,963
20.600 State and Community Highway Safety $37,741
16.588 Violence Against Women Formula Grants $37,704
97.091 Homeland Security Biowatch Program $33,399
45.169 Promotion of the Humanities_office of Digital Humanities $32,554
93.977 Preventive Health Services_sexually Transmitted Diseases Control Grants $27,963
15.904 Historic Preservation Fund Grants-in-Aid $27,600
30.001 Employment Discrimination_title Vii of the Civil Rights Act of 1964 $24,900
19.021 Investing in People in the Middle East and North Africa $24,357
45.310 Grants to States $22,757
93.914 Hiv Emergency Relief Project Grants $22,474
19.501 Public Diplomacy Programs for Afghanistan and Pakistan $20,877
15.631 Partners for Fish and Wildlife $13,050
93.991 Preventive Health and Health Services Block Grant $9,379
93.556 Promoting Safe and Stable Families $7,066
93.758 Preventive Health and Health Services Block Grant Funded Solely with Prevention and Public Health Funds (pphf) $4,532
20.616 National Priority Safety Programs $2,735
97.044 Assistance to Firefighters Grant $2,430
94.013 Volunteers in Service to America $2,399
14.241 Housing Opportunities for Persons with Aids $47
93.297 Teenage Pregnancy Prevention Program $0
93.940 Hiv Prevention Activities_health Department Based $0
14.239 Home Investment Partnerships Program $-158,600