Finding Text
2022-002 HCVP PIC Reporting Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Voucher Cluster Assistance Listing Number: 14.871 / 14.879 Federal Award Identification Number and Year: MO004; 2022 Award Period: January 1, 2022 through December 31, 2022 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria or Specific Requirement: HUD-50058, Family Report (OMB No. 2577-0083) ? The PHA is required to submit this form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA?s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158). Condition: During our testing, we noted the Authority did not have adequate internal controls designed to ensure that special reporting over PIC submission requirements were being met. Questioned Costs: Unknown Context: Of the 60 HUD-50058?s tested; we noted that 14 out of 60 were not uploaded timely to HUD?s PIH Information Center (PIC). Our sample was a statistically valid sample. ? 14 instances with the Authority did not timely upload the HUD-50058 into the PIC system ? 2 instances where the information uploaded into PIC did not match the HUD-50058 that was in the file ? 2 instances where proper approval of the HUD 50058 into the PIC system was not documented Cause: The Authority does not have controls in place to ensure that special reporting requirements are being met. Effect: The Authority is not in compliance with program requirements over special reporting. Repeat Finding: This finding is a repeat finding in the immediate prior year. Prior year finding number was 2021-002. Recommendation: The Authority should implement processes to ensure HUD-50058 submissions are submitted into the PIC system timely and accurately. View of Responsible Officials: There is no disagreement with this finding.