Finding Text
Finding 2022-002 Reporting CFDA 14.871/14.879 Housing Voucher Cluster Criteria: Pursuant to 24 CFR part 908 and 24 CFR Section 982.158, as a condition of continued assistance, the Authority shall electronically submit the HUD-50058 report each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. Condition: For 2 of the 40 clients selected for testing, a key line item on the HUD-50058 report was either entered incorrectly or did not match information within the client file. Cause: The Authority?s internal control procedures to ensure compliance with Federal Reporting requirements were not operating as designed. Effect: The Authority was not in compliance with program?s Reporting requirements and controls were not operating effectively. Questioned Costs: The amount of questioned costs, if any, is undeterminable. Recommendation: The Authority should ensure key line items on the HUD-50058 report are correctly entered and agree with what is in the client file. The Authority should ensure controls operate effectively. Management?s Response: Management agrees with the finding and is implementing procedures to correct it. The Housing Authority agrees with the finding and is implementing procedures to correct it. Applicable staff will be briefed on the finding and training will be provided on both written policy and procedure. The Housing Authority has a quality assurance program to monitor and ensure the completion and accuracy of Annual Recertifications, which includes HUD-50058. Unfortunately, inaccurate HUD-50058 information for the client cited in the finding were not part of the quality assurance program pool and went unidentified. The Housing Authority will continue to implement its file review system for the Section 8 Program. Although the system cannot ensure 100% compliance, its effectiveness is demonstrated in the high percentage of compliance.