Finding Text
2022-004 Documentation of Suspension and Debarment Checks Type of Finding Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Treasury Federal Program Title: COVID-19 Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Number: 21.027 Pass-Through Agency: State of Missouri and Clay County, Missouri Pass-Through Number: MO1298 Compliance Requirement Affected: Suspension and Debarment Award Period: Year Ended October 31, 2022 Criteria or Specific Requirement: The City must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the nonfederal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the federal award. Condition and Context: One bid process was completed in order to select the construction contractor. The City did not have their own procedures in place in order to ensure bidder responders were not debarred or suspended. The contractor was not suspended or debarred. Questioned Costs: Not applicable. Cause: This was an oversight by City staff. Effect: A suspended or debarred contractor could be considered in the bid awarding process. Repeat Finding: No. Recommendation: We recommend that the City check bid responders to the suspended and debarred list, and document this review. Views of Responsible Officials: As recommended, the City will check bid responders in the System for Award Management (SAMS) website to ensure responders are not suspended or debarred from performing work. This review and confirmation of responders using the SAM website will be documented going forward.