Finding Text
2023-003 Preparation of Schedule of Expenditures of Federal Awards and State Financial Assistance
Condition: As is the case with many school districts, the District administers a vast array of federal and state grants. The District was unable to provide us with a schedule of federal and state expenditures with the appropriate allocation of funds by CFDA number and funding source.
Criteria: Uniform Guidance, section 300, requires that the District “identify, in its accounts, all federal awards received and expended and the federal programs under which they were received. Federal program and award identification shall include, as applicable, the CFDA title and number, award number and year, name of the federal agency, and name of the pass-through entity. In addition, the District is required to “prepare appropriate financial statements, including the schedule of expenditures of federal awards in accordance with section 310.” A similar requirement exists for state programs.
Effect: Because the auditors do not have the in-depth knowledge of the District’s general ledger detail, it is possible that a grant award could be missed or reported in error.
Cause: The District did not have the resources to devote to preparing the schedules.
Recommendation: We recommend that the District assign an individual internally that is qualified to prepare these schedules.
Response: The District agrees with this finding and will work to alleviate this issue. District staff reviewed and took responsibility for the schedules.