Finding Text
Finding 2022-001 Issue: Documentation Federal Agency: U.S. Department of Transportation Federal Program: Federal Transit Formula Grants ALN: 20.507 Pass-Through Agency: Tompkins County Criteria: The Uniform Guidance requires that disbursement documentation support the use of funds under federal programs, including authorizations within program requirements. Condition: Several disbursements selected for testing did not have adequate supporting information. Cause: Due to turnover in personnel, some of the authorizations, purchase orders, and related support were not maintained properly. Potential Effect: Authorization for certain expenses could not be verified, and in some cases the appropriateness of the expense also could not be verified. Questioned Costs: None Repeat Finding: This is not a repeat finding. Recommendation: We recommend TCAT, Inc. ensure that appropriate documentation be maintained for expenses. Views of Responsible Officials of the Auditee: TCAT, Inc. does not issue purchase orders for all items, and uses its inventory system to track purchases of parts and supplies. Personnel turnover caused some of the supporting documentation to be misplaced.