Finding Text
S3800-010: Finding Reference Number 2022-003 (Significant Deficiency) S3800-011: Program Information Federal Program: Supportive Housing for the Elderly ? Section 202 Federal Agency: Department of Housing and Urban Development (HUD) Assistance Listing #: 14.157 Pass-through Entity: None Federal Award Identification Number and Year: N/A Type of Compliance Finding: N ? Special Tests and Provisions S3800-015: Type of Finding Federal Awards S3800-016: Finding Resolution Status Resolved S3800-017: Information on Universe Population Size 146 S3800-018: Sample Size Information 25 S3800-019: Identification of Repeat Finding and Finding Reference Number N/A S3800-020: Criteria The Management Agent Handbook (4381.5) requires owners of multifamily housing to follow specific guidelines and determine requirements are being met for residents requesting maintenance of property via a work order system in compliance with management?s procedures. S3800-030: Statement of Condition During our audit of the Organization?s fiscal year ended December 31, 2022 federal award program, we noted that HUD requirements related to housing quality standards were not properly followed. We tested a sample of twenty-five work orders and noted that four work orders were not completed in a timely manner. S3800-032: Cause The Organization did not follow HUD required procedures for housing quality standards. S3800-033: Effect or Potential Effect The Organization was not in compliance with the requirements of HUD related to ensuring requirements are being met for residents requesting maintenance of property. S3800-035: Auditor Non-Compliance Code I ? Failure to maintain property / open physical inspection(s) S3800-040: Questioned Costs None S3800-045: Reporting Views of Responsible Officials Management agreed with the finding. S3800-050: Context The Organization is required to maintain the property / open physical inspections. S3800-080: Recommendation The Organization should follow their procedure to ensure tenants requesting maintenance of property via work orders is being maintained properly in the work order system and management is completing maintenance of the property on a timely basis. We noted these non-compliant findings occurred during the period of the predecessor management company. S3800-090: Auditor?s Summary of the Auditee?s Comments on the Findings and Recommendations Auditee agreed with our recommendation. S3800-130: Response Indicator Agree S3800-140: Completion Date or Proposed Completion Date May 4, 2023 S3800-150: Response See Corrective Action Plan