Finding Text
Finding No. 2022-002 ? Higher Education Emergency Relief Funds Reporting (Repeat Finding ? 2021-001) Federal Agency: U.S. Department of Education (DOE) Program: COVID-19 Education Stabilization Fund: ALN: 84.425 Criteria: The College is required to publicly report both timely and accurately on its website aggregate amounts expended for Higher Education Emergency Relief Funds (HEERF) each quarterly reporting period from assistance listings 84.425F Institutional Portion and 84.425M Strengthening Institutions Program. The College must post the quarterly report form no later than 10 days after the end of each calendar quarter publicly on the College?s website on the same page the reports of the College?s activities as to the emergency financial aid grants to students (Student Aid Portion) are posted. Additionally, the amounts reported in the quarterly reports must reconcile to the underlying documentation to ensure accuracy. Condition: As it related to the institutional portion of HEERF, the College inaccurately reported the quarterly amount drawn from the G5 system and reported amounts in the wrong category (misclassified). Questioned Costs: None. Prevalence: Identified in 2 out of 4 institutional quarterly reports tested. The sample was not intended to be, and was not, a statistically valid sample. Effect: The College was not in compliance with reporting requirements for HEERF as the amounts were not accurately reported. Cause: There was conflicting and/or unclear guidance available at various times during the fiscal year that led to some misunderstandings on how to report information accurately on the quarterly reporting forms. Additionally, review controls over the reconciliation of information reported to the underlying documentation did not operate effectively. Recommendation: We recommend that the College correct the quarterly reports on its website and ensure that review controls are adequately designed to ensure the accuracy of the amounts reported. Reporting Views of Management and Corrective Actions: Management agrees with the finding, and corrective measures have been taken.