Finding Text
Type: Significant Deficiency Criteria: Management did not follow the procurement policy for purchases that exceed $50,000, which should have resulted in the use of competitive sealed bids and public advertisement to an adequate number of known providers. Condition: CTFB purchased a 2022 freightliner tractor for the amount of $109,401 on 12/16/2021 invoice #7302 from North Jersey Truck Center Inc. However, CTFB did not receive more than two bids for this purchase per their procurement process which they need at least two bids. Context: We selected 3 vendors with purchases greater than $50,000 and 1 of the vendors did not go through the normal procurement process. Cause: The procurement policy was not followed for this purchase. Effect: There could have been a better price or a better quality of product available. Questioned Costs: $109,401 Recommendation: We recommend that management review and follow the procurement policy set forth and that purchasing not approve invoices for payment that did not have proper documentation of the procurement process.