Core Issue: The PHA is not meeting the requirement for bi-annual inspections of units for Housing Quality Standards (HQS) due to staffing shortages.
Impacted Requirements: Inspections and quality control re-inspections are not being conducted as mandated, leading to failures in compliance.
Recommended Follow-Up: The Authority should revise its inspection policy to ensure annual inspections and allocate sufficient staff to address deficiencies.
Finding Text
Condition: The PHA must inspect the unit leased to a family at least bi-annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Cause: Due to the turnover of personnel there were not enough personnel allotted to ensure compliance with HQS inspections. Condition: The control deficiency exists due to three instances out of thirteen samples in which a unit failed the initial inspection and the re-inspection was either not performed or not properly documented. Recommendation: We recommend that the Authority review its policy to inspect units annually and to ensure that there is staff available to perform these inspections and to follow up on any deficiencies.
Categories
HUD Housing ProgramsInternal Control / Segregation of Duties