Finding Text
2022?003 Procurement, Suspension, and Debarment Federal Agency: United States Department of Agriculture Federal Program Name: Child Nutrition Cluster Assistance Listing Number: 10.553,10.555 Pass-Through-Agency: Wisconsin Department of Public Instruction Pass-Through-Numbers: 2022-312814-DPI-SB-SEVERE-546, 2022-312814-DPI-SB-546, 2022-312814-DPI-NSL-547 Award Period 07/01/2021-06/30/2022 Type of Finding: ? Material Weakness in Internal Control over Compliance and Material Noncompliance Criteria or Specific Requirement: 2 CFR 200.320 Methods of Procurement state that if the small purchases method is used, price or rate quotations must be obtained from an adequate number of qualified sources (at least 2). Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Proposals must be solicited from and adequate number of qualified offerors. Additionally, non-federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred. Condition: During our testing of procurement transactions of the program we noted two transactions over the District's Small Purchase threshold where an adequate number of quotes was not obtained. Additionally, we noted the district did not keep documentation of verifying suspension and debarment status for one contract. Questioned Costs: $36,052. Context: During our testing of procurement transactions of the program we noted two transactions over the District's Small Purchase threshold where an adequate number of quotes was not obtained. Additionally, we noted the district did not keep documentation of verifying suspension and debarment status for one contract. Cause: The District did not follow their Federal Funds Procurement- Federal Grants/Funds related to appropriate methods of procurement and suspension and debarment. Effect: Obtaining price quotes and proposals from an adequate number of vendors allows the District to use federal funds in the fiscally responsible way. The lack of price quotes may cause the District to overpay for supplies or services. Additionally, not verifying that an entity is not debarred or suspended could result in entering covered transactions with debarred or suspended vendors. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the District follow their procurement and suspension and debarment policy related to small purchases which includes obtaining price quotes form and adequate number of vendors (at least two), and suspension and debarment policy for verifying vendors and maintaining this documentation. Views of responsible officials: There is no disagreement with finding.