Finding Text
Federal Agency: Department of Veterans Affairs Federal Program Name: VA Homeless Providers Grant and Per Diem Program Assistance Listing Number: 64.024 Federal Award Identification Number and Year: INNV143-1419-537-PD-21; INNV143-1620-537-TP-21; INNV143-1075-537-CM20; INNV143-2290-537-CM-22 Award Period: 10/1/20-9/30/21; 10/1/21-9/30/22; 10/1/20-9/30/23 Type of Finding: ? Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: Inner Voice is required to have documented procurement policies and procedures which comply with the compliance requirement UG ?200.318 general procurement standards, UG ?200.319 competition, and ?200.320 methods of procurement to be followed. Condition: The Inner Voice does not have formal policies and procedures over procurement. Questioned costs: None. Context: The Inner Voice does not have formal policies and procedures over procurement to ensure requirements are met and properly documented. Cause: The current policy was not updated to comply with compliance requirement UG ?200.318 general procurement standards, UG ?200.319 competition, and ?200.320 methods of procurement. Effect: Possible payment of federal funds to vendors that did not properly go through the required procurement steps in accordance with Uniform Guidance. Repeat Finding: This is not a repeat finding. Recommendation: The Inner Voice should implement a procurement policy and procedure that includes the selection and documentation of procurement rationale, controls and oversight. This policy should be followed for all procurement transactions and include compliance requirements UG ?200.318 general procurement standards, UG ?200.319 competition, and ?200.320 methods of procurement. Views of responsible officials: Procurement policy is drafted and under discussion before bring this to the Board for a formal approval and its implementation.