Finding 589001 (2022-001)

Material Weakness
Requirement
E
Questioned Costs
$1
Year
2022
Accepted
2023-09-17

AI Summary

  • Core Issue: Many clients did not have the required income documentation, which is essential for eligibility under the grant agreement.
  • Impacted Requirements: Clients must be 60+ years old or disabled, meet Federal Poverty guidelines, and provide annual income verification.
  • Recommended Follow-Up: Ensure management is trained on grant requirements and implement a system for regular income documentation checks.

Finding Text

Federal Program: United States Department of Health and Human Services, Passed through the County of Union, Department of Human Services, Division on Aging - Home Health Services Criteria: Union County required clients to be residents of Union County who are 60 years of age or older and/or are receiving social security disability. These persons must fit the above criteria and fall within the Federal Poverty guidelines up to and including 185% as published in the Federal Registry, to receive home health services under the contract agreement. Condition: During our testing, 4 out of 5 clients selected for testing did not have income documentation within their client file. In addition, on July 26, 2022, Union County?s Division on Aging completed independent monitoring of the grant program. They identified 7 of the 10 clients selected did not have income supporting forms. Cause: Management was not aware of the grant requirement requiring annual income verification. Effect: JFS could have requested reimbursement from Union County for clients that were not eligible to receive services under the grant agreement. Questioned Costs: Contract Award: $65,000.

Categories

Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring Cash Management

Other Findings in this Audit

  • 12559 2022-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $223,031
93.052 National Family Caregiver Support, Title Iii, Part E $201,190
97.024 Emergency Food and Shelter National Board Program $112,474
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $88,048
93.667 Social Services Block Grant $65,000
93.569 Community Services Block Grant $61,869
97.008 Non-Profit Security Program $46,926
94.017 Senior Demonstration Program $36,445
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $31,580
93.048 Special Programs for the Aging_title Iv_and Title Ii_discretionary Projects $25,767
14.218 Community Development Block Grants/entitlement Grants $20,370