Finding Text
Condition: Requests for Reimbursement (RFR) were not submitted on a timely basis. Criteria: The grant award notifications for several of the District?s grants included the following condition of award: The recipient agrees that Request for Reimbursement (RFR) must be submitted by the 15th of each month for expenditures incurred in previous month. Cause: Turnover in key personnel responsible for the preparation, approval, and submission of RFRs precluded timely submission. Effect: The District advanced funds from its General Fund to cover the expenditures related to several of its most significant grants. Context: RFRs for the programs reported in this finding and which were deemed to not be timely were as follows: See Schedule of Findings and Questioned Costs. Recommendation: The District should implement proper controls to ensure compliance with the conditions of the grant awards regarding submission of the RFR. Questioned Cost: None.