Finding Text
Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report
from the Secretary, institutions must update all information included in the report and return the report to
the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe
prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the
Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the
institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who
was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at
least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was
intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the
Act has changed his or her permanent address.
Condition/Context: There was a lack of controls over the process of reporting student enrollment data to
NSLDS. The following exceptions were noted in our testing of enrollment status change reporting for 25
students:
Eight students' status change effective dates reported to National Student Loan Database
System (NSLDS) did not agree to the support provided from the University's system at either the
campus level, program-level or both.
Three of the students mentioned above, also had incorrect status changes reported the NSLDS
at the program-level.
The sample was not a statistically valid sample.
Cause: The University's controls surrounding NSLDS enrollment reporting did not detect or appropriately
handle errors and omissions in the reporting.
Effect: Incorrect information was reported to NSLDS.
Questioned Costs: Not applicable.
Recommendation: The University should revise its procedures to ensure NSLDS enrollment reporting is
completed accurately and timely for all status changes and all students. Controls should be implemented
that include review of data submitted to NSLDS and reconciliation of the information NSLDS retains to the
underlying enrollment data should be performed.
Management's Response: The University has made all corrections to the identified records. The
University is reviewing its current processes and evaluating if additional review controls need to be put in
place to ensure timely and accurate NSLDS data.