Finding Text
Update of Enrollment Status when a Student Withdraws (Significant Deficiency) Department of Education, SFA Cluster Criteria: Institutions are required to report enrollment information under the Pell grant and the Direct loan programs via the NSLDS. The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access website in accordance with 34 CFR 690.83(b)(2) and 34 CFR 685.309. Condition: Eleven of the seventeen students selected for withdraw testing for the 2022-2023 academic year required an update to NSLDS enrollment status. The enrollment status for one student was not updated after the student was no longer enrolled on at least a half-time basis. Cause: The University does not have adequate procedures in place to ensure students’ enrollment statuses are updated. Effect: The University failed update the NSLDS enrollment status. Recommendation: We recommend that the University put procedures in place to ensure that student enrollment statuses are updated following any change in full time enrollment status. Management Response: To ensure that student enrollment statuses are updated following any change in full time enrollment status, the University of Lynchburg is implementing a new Student information system (Ellucian Colleague) that will automate the management of student statuses based on NSLDS parameters and guidelines. The new system will drastically reduce the previous needs for the manual monitoring of student statuses. This new system will be fully implemented by August 2024. In the interim, the Registrar’s Office is stepping up its efforts to ensure that the current manual monitoring process is effective.