Finding Text
During our examination of internal controls, we identified the absence of established procedures. There are no documented procedures in place for the evaluation of bid proposals and subsequent contract comparisons. The lack of structured guidelines contributes to inconsistencies in the procurement process. We also identified the incomplete contract execution, in some instances, contracts were obtained without both parties' signatures, raising concerns about the completeness and validity of the agreements. We noted instances where it was challenging to determine if comparisons were conducted to ensure the selection of the most cost-effective vendor for the organization. The absence of such evaluations may impact the organization's ability to optimize its financial resources. Documentation confirming the sole source status of certain vendors was not consistently provided. This absence introduces uncertainty regarding the organization's compliance with sole source vendor guidelines.