Finding Text
Assistance Listing Number, Federal Agency, and Program Name - 17.805, U.S. Department of Labor, Homeless Veterans Reintegration Program
Federal Award Identification Number and Year - 38368-22-6-5-56, 2023
Pass through Entity - N/A - Direct
Finding Type - Significant deficiency
Repeat Finding - No
Criteria - Per the U.S. Department of Labor's Veterans' Program Letter No. 02 23 regarding homeless veterans’ reintegration program participant eligibility, grant recipients are required to document the participant’s circumstances of homelessness and eligibility category within the participant case file. For the “at risk of homelessness” category, self attestation should only be used in rare instances to document the circumstances.
Condition - In a monitoring visit performed by the U.S. Department of Labor, the grantor found that service coordinators are verifying that the veterans meet the “Homelessness” requirement to be enrolled in the program but in some instances were missing the verification (case notes or form entries) and relying on self attestation, which should be a last resort.
Questioned Costs - None
Identification of How Questioned Costs Were Computed - N/A
Context - The Organization did not have case notes or form entries on file to support that the veterans meet the homelessness requirement; however, there was self attestation, which according to the Department of Labor, which should be a last resort.
Cause and Effect - The Organization did not have case notes or form entries on file to support that the veterans meet the homelessness requirement. Overrelying on self attestation could result in the Organization providing services to ineligible veterans.
Recommendation - The Organization should retain case notes or form entries to support the eligibility determination.
Views of Responsible Officials and Corrective Action Plan - The Organization responded to the monitoring visit recommendation referred by providing additional staff training and implementing a verification function to ensure all applicable case notes, form entries, and documentation are acquired and made part of the case file.